For freelancers in the US
Ready-to-use templates for collecting late invoices professionally. Seven emails from 3 days before the due date to 30 days late, a tracker that shows you what to send next, and everything for the harder conversations.
One-time payment · Digital download · 7 files: PDF, DOCX, XLSX
Preview of the kit: a collection email for an invoice 7 days late, the invoice tracker, and the quick-start guide.
The problem
Now the client is slow to reply, or not replying at all. And every message you start feels either too soft or too harsh.
Every reminder starts as a blank email.
Too soft gets ignored. Too firm feels like burning a bridge.
Invoices, due dates, and follow-ups live in your head and your inbox.
You want to be paid without losing the relationship.
PaidUpNow gives you the words, the timing, and a simple way to keep track.
7 files · PDF · DOCX · XLSX
Seven ready-to-use files. Open one, fill in the highlighted fields, and send.
What to send in each situation, and when to wait, negotiate, pause work, or talk to a lawyer.
PDF7 emails from 3 days before the due date to 30 days late, plus replies to common excuses.
DOCXBalances, days late, and the next email to send for every invoice.
XLSXDeposits, paid milestones, and payment terms for your proposals.
DOCXA formal notice to have a lawyer review before you send it.
DOCXFor phone calls, voicemail, voice messages, and video calls.
DOCXMessages, a payment plan agreement, and a partial payment receipt.
DOCXHow it works
Each email has one job. Send the one that matches today, and the tracker shows you what comes next.
Put the invoice on their radar
Friendly
Confirm it's due today
Friendly and clear
Check that it didn't slip through
Light
Get a specific payment date
Direct
Get payment or a payment plan
Firm
Move to a live conversation
Firm and personal
Last email before a formal notice
Formal
They've given you a specific date, it hasn't passed, and they've been responsive.
They agree they owe it but can't pay it all now.
You're still working for them, the invoice is at least 14 days late, and there's no payment date or plan. Check your contract first.
The deadline in Email 7 passed with no reply, they dispute the work, or you're considering any formal step.
See the templates
Real excerpts from the kit. Fields in [brackets] are what you fill in.
SubjectInvoice [Invoice #] due [Due date]
+ 2 more subject options
Hi [Client first name],
Just a quick heads-up that invoice [Invoice #] for [Amount] is due on [Due date]. I've attached it here so you have it handy.
You can pay here: [Payment link]
If anything needs to change on your end, like a PO number or a different contact in accounts payable, let me know and I'll take care of it.
Thanks,
[Your name]
SubjectInvoice [Invoice #] is due today
+ 2 more subject options
Hi [Client first name],
A reminder that invoice [Invoice #] for [Amount] is due today, [Due date]. A copy is attached.
You can pay here: [Payment link]
If it's already on its way, thank you, and please ignore this note.
Best,
[Your name]
SubjectFollowing up on invoice [Invoice #]
+ 2 more subject options
Hi [Client first name],
I'm following up on invoice [Invoice #] for [Amount], which was due on [Due date]. I haven't seen payment come through yet, so I wanted to make sure it didn't get lost.
I've attached it again, and here's the payment link: [Payment link]
Could you let me know when I should expect it?
Thanks,
[Your name]
SubjectInvoice [Invoice #] is now a week past due
+ 2 more subject options
Hi [Client first name],
Invoice [Invoice #] for [Amount] is now a week past due. I've attached it again.
Could you reply with the date you expect to send payment? A specific date helps me plan on my end.
If there's a problem with the invoice or the work, please tell me so we can sort it out.
Payment link: [Payment link]
Thank you,
[Your name]
SubjectInvoice [Invoice #]: two weeks past due
+ 2 more subject options
Hi [Client first name],
Invoice [Invoice #] for [Amount] is now two weeks past due, and I haven't received payment or a payment date yet.
I'd like to resolve this by [Deadline]. There are two ways to do that:
[Optional, only if your contract includes a late fee:] As outlined in our agreement, a late fee of [Late fee] applies to balances unpaid after [Grace period].
[Optional, only if you're still doing work for this client:] Until this invoice is settled, I'll need to pause work on [Project name].
Thanks,
[Your name]
SubjectCan we talk about invoice [Invoice #]?
+ 2 more subject options
Hi [Client first name],
Invoice [Invoice #] for [Amount] is now three weeks past due. I've followed up a few times, and I'd rather sort this out together than keep going back and forth by email.
Could we have a quick call this week? I'm free [Time options], or you can call me at [Phone].
If you'd prefer to pay now, here's the link: [Payment link]
Best,
[Your name]
SubjectFinal reminder: invoice [Invoice #]
+ 2 more subject options
Hi [Client first name],
Invoice [Invoice #] for [Amount] is now 30 days past due. I followed up on [Dates of previous reminders] and haven't received payment or a payment plan.
I need payment in full, or a signed payment plan, by [Deadline].
Pay here: [Payment link]
If I don't receive payment or hear from you by then, I'll send a formal written notice about the outstanding balance.
I'd much rather settle this directly with you. If something has changed on your side, reply and let me know.
Regards,
[Your name]
[Your business name]
The Invoice Tracker calculates balances and days late, and suggests the next step for every invoice.
| Client | Invoice # | Balance | Days late | Next step | Status |
|---|---|---|---|---|---|
| Client A | INV-1001 | $1,200.00 | 0 | Send Email 1 now | Open |
| Client B | INV-1002 | $2,400.00 | 9 | Send Email 4 now | Open |
| Client C | INV-1003 | $2,000.00 | 16 | Paused: payment plan | Payment plan |
| Client D | INV-1004 | $0.00 | – | Paid. Nothing to send | Open |
| Client E | INV-1005 | $600.00 | 4 | Wait for promised date | Promised date |
| Client F | INV-1006 | $1,500.00 | 33 | Sequence done. See Quick-Start Guide | Open |
Summary tab · outstanding by days late
Is it for you?
The kit
PaidUpNow Kit
$19One-time payment
Digital download. Checkout and payments handled by Lemon Squeezy.
All sales are final. See the refund policy.
Templates, not legal advice.
FAQ
No. PaidUpNow is a set of templates and guidance written for freelancers, not legal advice. Rules vary by state. Have a lawyer review the Final Notice, and any agreement for a larger amount, before you use them.
No. No template can guarantee that a client will pay. The kit helps you send the right message at the right time, keep a clear record, and know your options.
The Quick-Start Guide is a PDF. The emails, scripts, notice, and agreements are editable Word documents (.docx). The Invoice Tracker is an Excel file (.xlsx).
No. The .docx files open in Microsoft Word, Google Docs, and Apple Pages. The tracker opens in Excel.
Yes. Every template is editable. Fields in [square brackets] show what to replace.
The templates are written for freelancers across the US and don't rely on any one state's rules. Rules on late fees, interest, and collecting payment vary by state, so check your contract and talk to a lawyer before any formal step.
After checkout, Lemon Squeezy gives you access to download the files. [CONFIRM in Lemon Squeezy: download page and email receipt]
No. It's a one-time payment of $19.
All sales are final, so we don't offer refunds. You can preview real excerpts of the templates before you buy. If you have trouble downloading or opening a file, email us at paidupnow@outlook.com and we'll help. Details are in our refund policy.
Email us at paidupnow@outlook.com.
PaidUpNow provides templates, not legal advice. Rules on late fees, interest, and collecting payment vary by state. Have a lawyer review the Final Notice before you send it. No template can guarantee that a client will pay.